Data Privacy Policy

1. Introduction

Welcome to the Dunman High School Alumni Association (“DHSA”)! We respect your privacy and are committed to protecting the personal data you share with us. This Data Privacy Policy outlines how we collect, use, disclose, and protect your personal data in accordance with the Personal Data Protection Act 2012 (PDPA) of Singapore.

2. Collection of Personal Data

We collect personal data from you when you:

- Register for DHSA membership.

- Sign up for events, activities or initiatives organised by DHSA.

- Subscribe to our newsletters or updates.

- Participate in surveys or provide feedback.

- Interact with us via email, phone, or other communication channels.

The types of personal data we may collect include, but are not limited to:

- Full name.

- Contact information (e.g., email address, phone number, mailing address).

- Identification details (eg, NRIC/FIN, passport number, if required).

- Date of birth.

- Graduation year.

- Academic and extracurricular achievements.

- Photographs and videos taken during events.

- Payment details (for membership fees or event fees, where applicable).

3. Consent

By providing your personal data to us, you consent to the collection, use, and disclosure of your data for the purposes outlined in this policy.  If you do not consent, please refrain from providing your personal data.  However, this may limit our ability to provide you with certain services or benefits.

You may withdraw your consent at any time by contacting us using the details provided below.  Please note that withdrawing consent may affect your participation in certain activities or services.

4. Use of Personal Data

We use the personal data collected for the following purposes:

- Event Administration: Registration, logistics, and updates.

- Alumni Engagement: Sending newsletters, event invitations, and announcements.

- Payment Processing: Managing fees for membership and events.

- Compliance & Legal Obligations: Ensuring compliance with regulations.

5. Disclosure of Personal Data

We do not sell, rent, or trade your personal data.  We may disclose your personal data under the following circumstances:

- To other alumni members for networking and engagement purposes, provided you have given consent.

- When required by law or to respond to a legal obligation.

- To third-party service providers who assist us in managing and operating DHSA and its activities (eg payment gateways, venue operators).

- To protect the rights, property, or safety of DHSA, our members, or the public.

We will not use or disclose your personal data for any other unrelated purposes without your explicit consent.

6. Protection of Personal Data

We implement appropriate measures to protect your personal data from unauthorised access, misuse, or disclosure. These measures include:

- Secure storage systems.

- Restricted access to personal data.

- Regular review and update of our data protection practices and policies.

7. Retention of Personal Data

We retain personal data only for as long as necessary to fulfil the purposes stated in this policy, or as required by law.  Once no longer required, your data will be securely deleted, destroyed, or anonymised.

8. Access to and Correction of Personal Data

Under the PDPA, you have the right to:

- Request access to your personal data that we hold.

- Request the correction of any inaccuracies in your personal data.

- Withdraw consent for the collection, use, or disclosure of your data.

To make a request, please contact us using the details provided below.

9. Contact Us

For any questions or concerns about this Data Privacy Policy, or to request access, correction, or withdrawal of your personal data, please contact:

Dunman High School Alumni Association

Email: ng.ripchong@dhsalumni.sg  (Data Protection Officer)

10. Use of Cookies and Tracking Technologies

Our website may use cookies or other tracking technologies to enhance your browsing experience and collect data about website usage.  You can disable cookies through your browser settings, but this may affect the functionality of the website.

11. Updates to This Policy

We may update this Data Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post any updates on this page, and the changes will take effect immediately upon posting.